Facilities Administrator

Facilities Administrator Location: Dublin, Republic of Ireland Salary: €45,000 DOE Contract: Full Time, Permanent About the Role Sodexo is seeking a highly organised and proactive Facilities Administrator to join our team at TU Dublin Grangegorman. This role is central to ensuring the smooth day-to-day running of facilities operations, providing administrative support, and delivering excellent service to staff, students, and contractors on site. Key Responsibilities Administrative Support Maintain accurate records, reports, and documentation Manage correspondence, filing systems, and databases Prepare meeting agendas, minutes, and presentations Helpdesk and Customer Service Act as the first point of contact for facilities-related queries Log, track, and follow up on service requests using CAFM systems Liaise with internal teams and external contractors to resolve issues Compliance and Reporting Assist with audits, inspections, and compliance documentation Support health and safety initiatives Produce reports on service performance, maintenance, and KPIs Procurement and Inventory Raise purchase orders and track deliveries Maintain stock levels of office and facilities supplies Coordination and Scheduling Coordinate room bookings, maintenance works, and contractor visits Support event setup and logistics across campus About You Previous experience in an administrative, facilities, or customer service role Strong organisational and multitasking abilities Excellent communication and interpersonal skills Proficient in Microsoft Office Familiarity with CAFM systems (e.g., Maximo, Planon) is advantageous Able to work independently and as part of a team Desirable Experience in an educational or public sector environment Knowledge of health and safety and compliance standards Why Join Sodexo Opportunity to work in a dynamic campus environment Supportive team and structured working hours Career development within a global organisation. Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications Hours: 39 hours per week Career level: Entry Level Closing date: 29 May 2026