Purchasing Coordinator

We are seeking an experienced Purchasing Coordinator to support procurement operations for a U.S.-based residential interior design firm delivering high-end, custom projects. This role is responsible for managing end-to-end procurement workflows across multiple concurrent design projects, including sourcing, purchasing, vendor coordination, logistics, and procurement documentation. The position requires specialized experience in procurement within a project-based, design-driven environment, including coordination with U.S.-based vendors and suppliers, management of custom furnishings and materials, and oversight of purchasing workflows tied to active project timelines. Due to the firm’s U.S.-based operations, this role requires regular coordination across time zones and availability aligned with U.S. business hours. Key Responsibilities : Manage procurement activities across multiple active residential interior design projects, ensuring alignment with project schedules and design specifications Coordinate sourcing, purchasing, and order placement with U.S.-based vendors and suppliers, including custom furnishings and materials Track procurement lifecycle including order status, production timelines, shipping logistics, and final delivery to receiving warehouses or project sites Maintain accurate procurement records and documentation within Design Manager and Studio Designer, including purchase orders, vendor invoices, and sourcing data Support the firm’s transition and ongoing use of procurement and design management systems, ensuring data integrity and workflow consistency Analyze product reselections, pricing changes, and procurement adjustments to evaluate cost impacts and maintain project profitability Ensure pricing accuracy and compliance with applicable tax structures when preparing procurement and client-facing documentation Coordinate logistics with third-party receiving warehouses and delivery providers, including scheduling, issue resolution, and documentation tracking Maintain detailed records of vendor communications, including order updates, delays, and issue resolution Evaluate vendor performance, pricing structures, and delivery timelines to support procurement decision-making Utilize Microsoft Excel to analyze procurement data, track purchasing activity, and support reporting and forecasting Collaborate with internal design and operations teams using tools such as Salesforce and Asana to ensure procurement alignment with project workflows Coordinate daily with U.S.-based teams across time zones to support ongoing procurement operations and project execution Required Qualifications: Bachelor’s degree in Supply Chain Management, Business, Merchandising, or a related field Minimum of 3+ years of progressive experience in procurement or supply chain operations within a project-based environment Place of Work: Remote/virtual worksite, Ireland Hours: 40 hours per week Career level: Experienced [Non-Managerial] Closing date: 22 May 2026